Privacy Policy | SAGEBRUSH SMILES

DR Smile Foundation dba Sagebrush Smiles Privacy Policy

What information does DR Smile Foundation (Sagebrush Smiles) collect?

Sagebrush Smiles collects personal contact information from donors, volunteers, and any individual who requests information about services, classes, special events, and organization news.

Personal contact information includes name, address, phone number, and e-mail address. Financial transaction information from donors may also include credit card details, as necessary. This information is provided to Sagebrush Smiles voluntarily.

How does Sagebrush Smiles use the information it collects?

Sagebrush Smiles holds all personal information in strict confidence. Sagebrush Smiles does not sell or share client, donor, or volunteer information with third parties. Staff are trained to ensure confidentiality.

Personal information collected may be used by Sagebrush Smiles to send newsletters, donation appeals, event announcements, and e-blasts. Donor information collected is also used for thank-you letters and tax receipts. Volunteer information collected is also used to request volunteer assistance.

Credit card information is used once, for the single, donor-requested transaction. After processing the payment, Sagebrush Smiles redacts the credit card number from its files.

How does a person contact Sagebrush Smiles to review their personal information or to request corrections and restrictions?

Individuals and businesses can contact Sagebrush Smiles Fund Development Department to review their personal information, request corrections, and to relay preferences for contact or public recognition. The phone number is (775) 829-9929 and the e-mail address is dentist@sagebrushsmiles.org.

Individuals may request, at any time, that Sagebrush Smiles does not contact them or send some or all of the mailings listed above.

Donors may also request to remain anonymous and not be publicly recognized in donor listings or any other context.

E-blast recipients can opt-out of mailing lists.

Sagebrush Smiles database has a flag to indicate to staff that the individual has requested “no donor solicitations” or “no mailings of any kind.”

All e-blasts, newsletters, event announcements, and solicitations from Sagebrush Smiles clearly state who is sending the information and how the recipient can contact Sagebrush Smiles in reply.

How does a person inform Sagebrush Smiles that he or she does not wish personal information to be shared outside the organization?

Sagebrush Smiles does not share personal information with anyone outside of the organization unless pre-approved by the individual.

Any questions or requests about how Sagebrush Smiles uses personal information can be directed to the organization through the Fund Development Department at (775) 829-9929 or dentist@sagebrushsmiles.org

What security measures does Sagebrush Smiles have in place to protect personal information?

Sagebrush Smiles does not share personal information with anyone outside of the organization unless pre-approved by the individual. Staff is trained to respect privacy and to strictly uphold confidentiality policies in all situations.
Personal information is stored in secure databases with limited access, monitored and managed by the Director of Information Technology.

Computer software and hardware are maintained within secured networks that are accessible by pre-approved individuals who have a need to know. Databases are segmented and passwords for access are required.